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Press Offices > Short Term Insurers

Hollard Insurance
Press Office Feature : Hollard provides free online toolkit to get BEE assessment sorted

Company: Hollard Insurance
Author:Susan Ford
Email:[email protected]
Posted:05 Jul 2007

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A dramatic simplification of procurement reporting

Hollard has created a free computerised “Self Assessment Tool Kit” that takes the financial and time-consuming sting out of BEE scorecard assessment for their network of suppliers, brokers and partners.

“Scorecard consultants can cost anything up to R10 000 for large companies so this is a gift for our business partners to make their procurement management easier and because Hollard is committed to comply with the transformation requirements of the FSC we needed to make reporting attractive and accurate for our suppliers,” explains Nicholas Moses, Manager of Hollard Group Procurement, who heads the team for this project.  

“The reporting process can be time-consuming and costly which was a deterrent for many of our suppliers.  So to honour our commitment and speed up the process we had to come up with an innovative solution which would be attractive for them and efficient for us to manage from one data source.” 

The self assessment computer programme is divided into seven sections to match the seven pillars: 

  1. ownership of the business;
  2. management and control;
  3. employment equity;
  4. skills development;
  5. procurement;
  6. enterprise development and 
  7. socio-economic development. 

“There are guidelines to make it easy every step of the way and the programme is a valuable tool to monitor progress and improve low scores,” says Moses. 

How does it work?   

Suppliers provide Hollard with contact details of the person in their company responsible for the completion of their BEE scorecard.  “We then e-mail them a password which allows them to register and complete their company scorecard. 

If they wish, they can read the section indicating what information is required and once they have gathered that information they can go back to the site and input the information.” 

Why are people praising it?

Moses explains that it meets an important need, is free and so simple to use.   “When we helped to design the way the toolkit would be completed we looked at every possible area that may present problems to our suppliers. 

We simplified those areas with drop down boxes that give explanations of terms and guidelines for completion. This means the completion process is quick and easy and free from stressful stumbling blocks.

How does the free toolkit benefit suppliers?   

“Hollard has greatly reduced the cost of compliance for our suppliers. They can also use the scorecard as a means of gauging their BEE score and improve in areas where they have low scores. They can also do scenario planning on the toolkit. 

For example:  Suppliers can decide to improve on procurement and ignore ownership and what effect this will have on the overall score.  Or, even improve on Skills Development and its resultant effect and then make decisions on which way to go.  Scorecards can also be given to other companies that suppliers service.”

How does it benefit Hollard?  

Our reporting information is accurate and thorough.  It is an essential guide in our procurement management.  We can choose to do business with organisations who have the same transformation agenda as we do at Hollard.   

Why is Hollard offering it for free?  

The cost of compliance, if consolidated, is reduced dramatically.  If we allow all our partners and their suppliers to use the toolkit the benefits are spread and larger amounts of people benefit. 

Why go the self assessment route?

The reality of the situation for this current year, in the absence of accredited verification agencies, is to go the self assessment route.

Hollard has also asked suppliers to sign off an electronic integrity check verifying all information supplied is true and correct.  It is also our intention to conduct random verification of the suppliers scorecards, especially on our high spend suppliers. 

The most recently gazetted Codes of Good Practice include certain changes compared to the original draft published in December 2005 which affect scorecard reporting.  These include:

  • The complete exemption from BEE of micro enterprises (EME) with turnovers below 5 million
  • The special scorecard for Qualifying Small Enterprises (QSE) which are those with turnovers between R5 and R35 million – and who only need to report on 4 of the 7 pillars
  • A gender adjustment factor which will have a significant impact on employment equity scoring and requires 50% of black managers to be black women
  • The heightened focus on disabled people in various elements of the scorecard.

“We feel that our Self Assessment Toolkit is a dramatic simplification of procurement reporting that is a service we are able and happy to share,” says Moses.

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